Secretary
Lodge Secretary
Resources
The Secretary serves as the administrative backbone of an Elks Lodge, maintaining essential records and handling correspondence. This position requires meticulous attention to detail and plays a crucial role in ensuring the Lodge's smooth operation and compliance with Grand Lodge requirements.
Key Responsibilities
According to Section 12.050 of the Grand Lodge Statutes, the Secretary:
Keeps accurate minutes of all meetings
Maintains accounts between the Lodge and its Members
Assigns a number to each Member and maintains current membership records
Receives all monies due the Lodge and pays them to the Treasurer
Informs applicants of their acceptance or rejection
Notifies all committee appointees
Prepares the Annual Report to the Grand Lodge
Reports all expulsions and suspensions to the Grand Secretary
Handles Lodge correspondence subject to Exalted Ruler approval
Gives bond of at least $5,000
Presents written reports of transactions in April and October
Attends all District Deputy Clinics unless excused
Collects all Lodge records and materials.
Leadership
The position of Secretary offers unique leadership development opportunities through mastery of administrative processes and communication skills. While not typically part of the progressive line of officers, the Secretary develops invaluable organizational abilities and often becomes one of the most knowledgeable members regarding Lodge operations and history, frequently serving as a trusted advisor to successive administrations.